Non Profit Event Planning - Your Guide to Invitations and More

You’ve been charged with the whole enchilada – creating and pulling off an outstanding corporate event, fundraiser, or party! Of course, by this point, you are probably beginning to realize what a major undertaking non profit event planning actually is.


There are so many details to consider including event spaces, entertainment, speakers, awards, catering, timing, and more. The list never seems to end! So, let’s start with the beginning. After designing a general layout for your event, the next step is simple – Who are you inviting and how?

From creating a guest list, to sending out invitations and managing RSVP’s, this may seem like a daunting task. However, one detail which you can cross off your list is printing these items. We’ve got you covered!


Here are some important things to think about in planning printing for your party:


Step #1: Who is Invited?

Who will be invited and how? Obviously, the list comes first, and then the invitation. But before that, what is the best way to invite people? Using social media may be important for certain types of events, whereas others really need proper printed invitations. Some gatherings may need both. The key here is to figure out how many invitations you will need!


Step #2: Mark Your Calendars

If you want an outstanding turnout at your get together, a good place to start is making sure people know way in advance. Save the Date Cards can be a simple postcard or more elegant invitations with matching envelopes. At the bottom of your Save the Date, be sure to include a statement along the lines of “formal invitation to follow.” This will assure guests that they can anticipate receiving more details as the date comes closer.


When it comes to printing affordable, high quality Save the Dates, ZoePrint is the perfect online option. At ZoePrint, the sky's the limit with so many sizes and styles available!


Step #3: Invitations and RSVP’s

If you’ve started to research invitation options, you’re sure to have one major takeaway – there are so many options to choose from! Want to make a big statement? Try an A7 Foldover card. Or, if you have more modest ambitions, an A6 flat card can do the trick. You may as well print on both sides if you have extra space! You could even add personal notes to guests with the extra space.


Plus, don’t forget the response cards so you get a good count on who is attending. Conveniently, ZoePrint offers A2 cards and foldover cards and envelopes for a smaller size if you are looking for cost-effective printing options!


Step #4: Stand Out From the Crowd

Design means a lot. You can wing it yourself or you can get professional help with fonts, graphics, colors and more by calling the experts at ZoePrint. We have decades of design experience and can tailor an invitation to suit your theme!


A Dedicated Online Printing Fulfillment Center

Big events need big planning! Save the Dates, invitations, and response cards are just the beginning of non profit event planning. Throwing a large event with multiple parties over a weekend or longer? Try creating a booklet to help your guests plan their weekend. At you can customize the size, number of pages, paper stock, etc. Need table cards or an awards program? Agendas and direction cards can be helpful to your guests in knowing where to go and how to get there.


Give us a call or drop us an email. Help is only a few seconds away!